July 16, 2024 6:30pm
Scott called meeting to order at 6:37pm, seconded by Amber.
Attendance: Scott Padgett- President, Rick Munch, Vice-President, Amber Chambliss- Treasurer, Susan Watson- Secretary, Heather Lukse- Clubhouse Chair, Alberta Gauthier- Beautification Chair, Amy Turner, Social Chair.
Topics of meeting:
- Homeowner Dues Non-payment update
- Covenants update
- Beautification- entrance areas
- Pool/Clubhouse
- Treasurer report
- Homeowner Dues: Scott has provided names and addresses to attorneys for outstanding HOA dues. Six liens will be issued.
- Covenants: Update on covenants is in process. Motion was made for 5 day grace period for violations. 7/7 in favor.
- Beautification: Mrs. Alberta is now point person for lawn maintenance. She will be getting with F&T to get quote and an updated contract for regular common ground maintenance.
Trees to be hired to trim. HWY 73 – Cypress tree to be trimmed.
- Pool/ Clubhouse: the pool lights are fixed thanks to Rick Munch. Swing arm on gate is also fixed. Rick Munch has decided to resign from the board. We are very appreciative of his many years of unwavering commitment to the Old Mill HOA board. Rick will still update the message boards at entrances as needed. Additionally, he will continue to take care of maintenance issues as needed.
The dumpster near the pool continues to be misused by residents. Board is discussing what actions to be taken as a result.
Board voted 6/6 to move forward with the new security system at the pool area. River Parishes Security will do the installation. The board will be reassigning pool key/activation. The clubhouse main door will remain as is for now with no change to that access for clubhouse rentals. Updated cameras to be added around perimeter of clubhouse/pool area. Key fobs to be distributed to residents for pool access. Main gate for pool entry and door to the restrooms from pool deck to be updated.
The plaster in the pool is lifting. Will be getting quotes to repair during the off season.
- Treasurer report: Board is in agreement 6/6 for any necessary purchases over $200 must get board vote/approval. Additionally, any purchases made at all by any board member must give notice to all board members.
Board is considering obtaining a credit/debit card for said future purchases. Amber and Scott will meet with the bank to discuss best options.
The clubhouse HVAC has a monthly maintenance contract of $19.95/mo for bi-annual service and cleaning. Board agreed to get that contract in place.
A venmo account will be established for the purpose of clubhouse rentals. Scott and Amber to manage account.
The board voted 6/6 to maintain the board insurance policy that is currently in place.
- The social chair is working on organizing a community event.
Scott motioned for meeting to be adjourned at 8:43pm, seconded by Amber. Meeting adjourned.